DATE:
April 26, 2022
10
TO:
Board of Supervisors
SUBJECT
PROBATION - AUTHORITY TO EXTEND CONTRACT WITH AXIALLON, INC (FORMERLY CLEAR WAVE SOFTWARE) FOR THE MAINTENANCE AND SUPPORT OF THE PROBATION CASE MANAGEMENT SYSTEM (DISTRICTS: ALL)
Title
Body
OVERVIEW
The San Diego County Probation Department (Probation) manages electronic criminal justice case files using the Probation Case Management System (PCMS). Probation officers use PCMS to monitor client case plan progress, initiate and review referrals to services, and to make operational decisions regarding the supervision of adults and youth supervised by Probation.
On June 20, 2000 (16), the Board of Supervisors approved a negotiated procurement of the Probation Case Management System (PCMS), and in June 2003, Probation contracted with Clear Wave Software (now Axiallon, Inc) for the development and implementation of, and system support for, PCMS. On May 21, 2019 (4), the Board approved the extension of Probation's contract with Axiallon through June 30, 2022. Probation is seeking approval to continue the contract with Axiallon for an additional term of two (2) years and a one (1) option year to facilitate continued system availability without disruption. During the first renewal year, Probation will perform a market scan to determine if there are more cost effective and modern case management systems which could assist Probation in transforming its juvenile justice approach and adult supervision model to foster positive outcomes for Probation clients.
This request is to authorize the Director, Department of Purchasing and Contracting, to amend and extend the contract with Axiallon for two (2) additional years with one (1) option year, through June 30, 2025. This amendment will allow for continued enhancements and support of PCMS.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
1. Authorize the Director, Department of Purchasing and Contracting to amend and extend the contract with Axiallon, Inc fo...
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