DATE:
September 9, 2025
05
TO:
Board of Supervisors
SUBJECT
Title
REQUEST FOR EXTENSION OF IMAGETREND CONTRACT AND COMPETITIVE SOLICITATION AUTHORITY FOR PREHOSPITAL AND HOSPITAL DATA COLLECTION SOFTWARE (DISTRICTS: ALL)
Body
OVERVIEW
The County Emergency Medical Services Office (County EMS) is required by State law to collect certain prehospital and hospital data from local EMS and hospital providers and transmit it to the State of California. This data plays a critical role in promoting a robust quality management system, identifying emerging medical threats to the community, and improving EMS system outcomes.
On September 1, 2016, the County entered into a contract with ImageTrend, LLC (ImageTrend) for a software solution for the County's comprehensive system to collect, manage, and support prehospital data. In addition to the County EMS Office, there are 35 prehospital agencies and 22 medical centers in the region that utilize the system at no cost to them, including hospitals, fire departments, and private ambulance operators.
The current contract with ImageTrend expires on December 31, 2025. Continuity of existing services is necessary for County EMS to support our EMS delivery system and to remain in compliance with State law. To ensure uninterrupted and optimized service, County Fire is requesting to extend the current contract for up to five, one-year options, and authority for the Department of Purchasing and Contracting (DPC) to issue a competitive solicitation for a future data collection and management system.
Today's actions include authorizing the Director, Department of Purchasing and Contracting, to enter into negotiations with ImageTrend, and subject to successful negotiations, amend the contract to extend the term for up to five, 1-year option periods through December 31, 2030, and to authorize the Director, Department of Purchasing and Contracting to issue a competitive solicitation for prehospital and hospital data collectio...
Click here for full text