DATE:
March 24, 2026
20
TO:
Board of Supervisors
SUBJECT
Title
ESTABLISHING A FRAMEWORK FOR BOARD OF SUPERVISORS AD HOC SUBCOMMITTEES THAT DEMONSTRATES TRANSPARENCY AND ACCOUNTABILITY (DISTRICTS: ALL)
Body
OVERVIEW
Board of Supervisors Policy A-74, Participation in County Boards, Commissions, and Committees provides significant guidance and rules governing the activities of standing and special boards, commissions, committees and task forces formed to advise the Board of Supervisors and County staff on issues of policy and to serve as links to the community. However, Policy A-74 does not provide this same level of guidance or rules to govern the actions and meeting procedures of ad hoc subcommittees created by the Board and entirely comprised of members of the Board of Supervisors.
In order for our constituents to stay apprised of and participate in these meetings, particularly when important policy and financial matters are discussed and acted upon, Board Policy A-74 should be amended to include rules and guidance for the operations of ad hoc subcommittees created by the Board. County residents could benefit by having full access to ad hoc subcommittee meeting information, by having the opportunity to attend and submit information during or after subcommittee meetings and to review records of the items considered and acted upon during those meetings.
Among the actions to be required by ad hoc subcommittees should be the timely postings of meeting agendas prior to meetings, Countywide notification to citizens of scheduled meetings and the on-line posting of meeting materials and records. Such actions would mirror efforts taken by the County to ensure the public is aware of, and can attend, regular Board of Supervisors meetings and in the numerous meetings of boards, commissions, committees, councils, panels, teams and task forces created to advise the Board and County staff.
To maintain the County's high standards of transparency, I recommen...
Click here for full text