DATE:
July 16, 2024
04
TO:
Board of Supervisors
SUBJECTTitle
SINGLE SOURCE AUTHORITY TO RENEW CONTRACT WITH AXIALLON SOFTWARE, INC. FOR PROBATION CASE MANAGEMENT SYSTEM MAINTENANCE AND SUPPORT SERVICES (DISTRICTS: ALL)
Body
OVERVIEW
The County of San Diego Probation Department (Probation) manages electronic criminal justice case files using the Probation Case Management System (PCMS). Probation officers use PCMS to monitor client case plan progress, initiate and review referrals to services, and to make operational decisions regarding the supervision of adults and youth supervised by Probation.
On June 20, 2000 (16), the Board of Supervisors approved a negotiated procurement of the Probation Case Management System (PCMS), and in June 2003, Probation contracted with Clear Wave Software (CWS) (now Axiallon Software, Inc) for the development and implementation of, and system support for, PCMS. On May 6, 2014 (3), the Board extended the term of Probation's contract with CWS to June 30, 2019. On May 21, 2019 (4), the Board approved the extension of Probation's contract with Axiallon Software, Inc. (Axiallon) through June 30, 2022. Probation is seeking approval to continue the contract with Axiallon for an additional term of one (1) year and four (4) option years to facilitate continued system availability without disruption, allowing Probation to maintain its juvenile justice approach and adult supervision model to foster positive outcomes for Probation clients.
This request is to authorize the Director, Department of Purchasing and Contracting, to approve and authorize a renewal contract with Axiallon Software Inc. for one (1) additional year and four (4) option years, through June 30, 2030. Probation is requesting Board approval for a Single Source Exception to Policy A-87, Competitive Procurement, and allow for continued enhancements and support of the PCMS with Axiallon Software, Inc.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
In accordance with ...
Click here for full text