DATE:
May 19, 2026
34
TO:
Board of Supervisors
SUBJECT
Title
CONSIDER A POLICY FOR BOARD OF SUPERVISORS AD HOC SUBCOMMITTEES (DISTRICTS: ALL)
Body
OVERVIEW
On April 21, 2026 (17), the Board directed the Clerk of the Board of Supervisors to coordinate with County Counsel and return with amendments to Board Policy A-74 or a new policy establishing requirements for the operation of Board-created ad hoc subcommittees. These requirements were to include procedures for agenda posting, public accessibility, documentation, and the availability of materials and communications generated during subcommittee meetings.
In response to that direction, staff developed several options for the Board's consideration, including a proposed new Board Policy A-75, "Board of Supervisors Ad Hoc Subcommittees Policy," which would establish standardized procedures and documentation requirements for all such subcommittees.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
Consider and approve one of the following options to provide standardized requirements for the creation, operation, notice, access, and documentation of ad hoc subcommittee activities:
1. Option 1: Adopt proposed Board Policy A 75, "Board of Supervisors Ad Hoc Subcommittees Policy" (Attachment 1).
2. Option 2: Direct the Chief Administrative Officer to amend existing Board Policy A-74, "Participation in County Boards, Commissions, and Committees," and return to the Board with the amendments.
3. Option 3: Direct the Chief Administrative Officer to develop a policy to require all Board-created subcommittees to comply with the Brown Act and return to the Board with the policy.
4. Option 4: Take no action and do not establish a policy at this time. Determine transparency requirements on a case-by-case basis each time an ad hoc subcommittee is created.
EQUITY IMPACT STATEMENT
Board meetings and advisory bodies operate under procedures intended to provide equitable access for County residents. Establishing consi...
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