DATE:
October 22, 2024
06
TO:
Board of Supervisors
SUBJECT
Title
AUTHORITY TO PROCURE ELECTRONIC HEALTH RECORD SYSTEM FOR HEALTH AND HUMAN SERVICES AGENCY (DISTRICTS: ALL)
Body
OVERVIEW
The County of San Diego (County) Health and Human Services Agency (HHSA), Public Health Services (PHS) and Medical Care Services (MCS) departments conduct approximately 120,000 patient visits annually across a variety of services. These include case management, physical and occupational therapy, communicable disease testing, treatment and prevention, vaccinations, and home health.
Given the volume of services provided, there is a need for PHS and MCS to use an electronic health record (EHR) system to enhance and optimize the delivery of care. An EHR system would also support other services and departments identified by HHSA and any new services established through the implementation of San Diego Advancing and Innovating Medi-Cal, the local implementation of Medi-Cal Transformation.
Today's action requests the San Diego County Board of Supervisors (Board) authorize a single-source contract with OCHIN Inc. (OCHIN) for the procurement of Epic Systems Corporation's (Epic) EHR system in accordance with Board Policy A-87, Competitive Procurement, Sections D-3 and D-5, and Administrative Code Section 401. OCHIN, a third-party seller of the Epic EHR system, is selected due to their focus on Local Health Jurisdictions, like the County of San Diego, and community providers that are considered to be small-to-medium in size with a focus on ambulatory care whereas Epic engages directly with larger, full-scale healthcare systems. A Board Policy A-87 exception is requested due to the unique knowledge, skill, and ability OCHIN possesses and provides as the only Epic Connect Partner that acts as a third-party seller of the Epic EHR system to Local Health Jurisdictions, Community Health Centers, and Federally Qualified Healthcare Centers without a health specialty or regional ...
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