SUBJECT
Title
GENERAL SERVICES - APPROVAL OF SECOND AMENDMENT TO LEASE FOR THE SANTEE LIBRARY, 9225 CARLTON HILLS BOULEVARD, SANTEE (DISTRICT: 2)
Body
OVERVIEW
On May 14, 1985 (13), the Board of Supervisors (Board) approved a lease for space located at 9225 Carlton Hills Boulevard in Santee for use as the Santee Library. On June 27, 1995 (40), the Board approved an amendment to the lease that increased the size of the premises to 7,500 square feet. On January 31, 2006 (8), the Board approved a new lease that further increased the size of the premises to the current 9,300 square feet. The term of the lease expires on May 31, 2021 and there are no options to extend the term.
Staff from the Department of General Services has negotiated an amendment to the lease that would extend the term of the lease through May 31, 2024 and includes one two-year option to further extend the term. Today’s request is for Board approval of the second amendment to the lease agreement.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
1. Find that the proposed lease amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines section 15301.
2. Approve and authorize the Director, Department of General Services, to execute the second amendment to the lease agreement for space located at 9255 Carlton Hills Boulevard, Santee.
FISCAL IMPACT
Funds for this request are included in the Fiscal Year 2020-21 Operational Plan and will be included in the Fiscal Year 2021-22 CAO Recommended Operational Plan for County Library. If approved, this request will result in costs and revenue of approximately $21,002 in Fiscal Year 2020-21 and $291,968 in Fiscal Year 2021-22 for rent and janitorial. The funding source is County Library property tax revenues. There will be no change in net General Fund costs and no additional staff years.
BUSINESS IMPACT STATEMENT
N/A
Details
ADVISORY BOARD STATEMENT
N/A
BACKGROUND
On May 14, 1985 (12), the Board of Supervisors (Board) approved a lease in a retail center located at 9225 Carlton Hills Boulevard in Santee for use as the Santee Library. On June 27, 1995 (40), the Board approved a first amendment to lease which extended the term and increased the size of the premises. A new lease was approved by the Board on January 31, 2006 (8) that increased the size of the premises to 9,300 square feet to facilitate the expansion of Library programs at this branch.
The current lease expires on May 31, 2021 and there are no options to extend the term. The County Library would like to continue operating the Santee Library from this facility. Staff from the Department of General Services has negotiated an amendment to the lease that would extend the term of the lease through May 31, 2024 and provides one two-year option to further extend the term. Today’s request is for Board approval of the second amendment to the lease agreement.
Details of the proposed lease amendment are as follows:
|
LEASE PROVISION |
EXISTING LEASE |
PROPOSED LEASE AMENDMENT |
|
LESSOR |
Carlton Oaks Plaza, LP |
No change |
|
PREMISES |
Approximately 9,300 square feet of space at 9225 Carlton Hills Boulevard, Santee |
No change |
|
TERM |
June 1, 2006 to May 31, 2021 |
June 1, 2006 to May 31, 2024 |
|
OPTION TO EXTEND |
None remaining |
One two-year option |
|
EARLY TERMINATION |
County may terminate the lease with 90 days advance notice |
County may terminate at any time after June 1, 2022. |
|
RENT ESCALATION |
CPI based adjustment |
3% annual increase |
|
UTILITIES |
Lessor pays |
No change |
|
CUSTODIAL |
County provides and pays |
No change |
|
MAINTENANCE |
Lessor pays |
No change |
|
MONTHLY OCCUPANCY EXPENSES Rent Utilities Custodial Maintenance Total |
$19,793 ($2.13/SF) $ 0 ($0.00/SF) $ 1,209 ($0.13/SF) $ 0 ($0.00/SF) $21,002 ($2.26/SF) |
$23,064 ($2.48/SF) $ 0 ($0.00/SF) $ 1,209 ($0.13/SF) $ 0 ($0.00/SF) $24,273 ($2.61/SF) |
ENVIRONMENTAL STATEMENT
The proposed lease amendment is categorically exempt from the California Environmental Quality Act (CEQA) under Article 19, section 15301 of the CEQA Guidelines, as it involves the lease of an existing facility, involving negligible or no expansion of the existing use.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today’s proposed action to approve the lease amendment for Libraries support the Operational Excellence Initiative by providing appropriate resources to ensure superior service delivery for the community.
Respectfully submitted,
HELEN N. ROBBINS-MEYER
Chief Administrative Officer
ATTACHMENT(S)
N/A
AGENDA ITEM INFORMATION SHEET
REQUIRES FOUR VOTES: ☐ Yes ☒ No
WRITTEN DISCLOSURE PER COUNTY CHARTER SECTION 1000.1 REQUIRED
☐ Yes ☒ No
|
PREVIOUS RELEVANT BOARD ACTIONS: January 31, 2006 (8), approved current lease; June 27, 1995 (40), approved lease amendment; May 14, 1985, approved original lease. |
|
BOARD POLICIES APPLICABLE: F-22, Lease of Real Property for County Use |
|
BOARD POLICY STATEMENTS: N/A |
|
MANDATORY COMPLIANCE: The proposed action complies with San Diego County Code, Section 67, which prohibits the County from contracting with persons employed by the County, or businesses where persons employed by the County, either currently, or within the past twelve months, serve as officers, principles, or major shareholders. |
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ORACLE AWARD NUMBER(S) AND CONTRACT AND/OR REQUISITION NUMBER(S): 537705 |
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ORIGINATING DEPARTMENT: Department of General Services |
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OTHER CONCURRENCE(S): |
County Library |
CONTACT PERSON(S):
|
Krista Ellis, Chief |
|
Fred Watz, Senior Real Property Agent |
|
Name |
|
Name |
|
(858) 694-3949 |
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(858) 694-2309 |
|
Phone |
|
Phone |
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Krista.Ellis3@sdcounty.ca.gov |
|
Fred.Watz@sdcounty.ca.gov |
|
E-mail |
|
E-mail |