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DATE: |
February 8, 2022 |
06 |
SUBJECT
Title
AMENDMENT TO SERVICES AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO AND THE SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT RELATED TO AUDITOR AND CONTROLLER SERVICES (DISTRICTS: ALL)
Body
OVERVIEW
California Assembly Bill 423 (Gloria, 2019) amended the California Health and Safety Code to require the composition of the San Diego County Air Pollution Control District (APCD) Board to include County, City, and public members. As a result, the APCD ceased to be part of the County of San Diego (County) organizational structure on March 1, 2021. On August 5, 2020 (14), the Board of Supervisors authorized the execution of a services agreement between the County and APCD to specify the services to be provided by the County, including limited services in the County’s Oracle financial system until July 1, 2022. On April 6, 2021 (29), the Board of Supervisors authorized the amendment of the services agreement for changes relating to fleet management services, indemnity and insurance.
Today’s proposed action would authorize the Auditor and Controller to continue to provide APCD with limited services in the County’s Oracle financial system until July 1, 2025 and authorize the Chief Administrative Officer to amend the agreement between the County and APCD to reflect this change.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
1. Authorize the Auditor and Controller to continue to provide limited services in the County’s Oracle financial system, as described in the services agreement, to the San Diego County Air Pollution Control District until July 1, 2025.
2. Authorize the Chief Administrative Officer, or designee, to execute an amendment to the services agreement between the County of San Diego and the San Diego County Air Pollution Control District to continue the County’s limited services in the County’s Oracle financial system until July 1, 2025.
EQUITY IMPACT STATEMENT
The Air Pollution Control District’s (APCD) mission is to improve air quality to protect public health and the environment. This is accomplished through the engineering, monitoring and technical services, compliance, rule development, and grants and incentives divisions. It is anticipated that, by continuing to provide limited services to APCD through the County’s Oracle financial management system, the APCD will continue to provide the public with critical services while maintaining and improving effective operations that benefit public health and wellbeing.
FISCAL IMPACT
There is no direct fiscal impact as a result of today’s requested action. If approved, the amendment to the Services Agreement will not result in a change to the service level. The County’s approved Fiscal Year 2021-22 Cost Allocation Plan includes $216,647 to provide these services to APCD, as reflected in the Fiscal Year 2021-22 Operational Plan for the Auditor & Controller. There will be no change in net General Fund costs and no additional staff years.
BUSINESS IMPACT STATEMENT
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Details
ADVISORY BOARD STATEMENT
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BACKGROUND
On August 5, 2020 (14), the Board of Supervisors (Board) approved the execution of a services agreement between the County of San Diego (County) and the Air Pollution Control District (APCD) to set forth the arrangement for performance and payment of services provided by the County. The agreement addresses the County services provided to the APCD by departments including the Auditor & Controller, Human Resources, General Services, County Counsel, and Purchasing and Contracting, and specifies the payment mechanisms for those services. On April 6, 2021 (29), the Board of Supervisors authorized the amendment of the services agreement for changes relating to fleet management services, indemnity and insurance.
Among the services provided by the County under the agreement are limited services and access to reports and information in the County’s Oracle financial system through July 1, 2022. County and APCD staff have determined that it is in the best interests of both parties to extend the termination date for these services to ensure that APCD has adequate time to appropriately scope, procure, and implement a new financial system while ensuring that APCD continues to have access to essential financial reports and services.
Today’s proposed action would authorize the Auditor and Control to continue to provide limited services and access in the County’s Oracle financial system, as described in the services agreement, to the APCD until July 1, 2025 unless continuation of services is agreed upon by both the County and the APCD. The proposed action would also authorize the Chief Administrative Officer to amend the services agreement between the County and APCD to continue these services until July 1, 2025.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today’s proposed action supports the Sustainability and Empower initiatives in the County of San Diego’s 2022-2027 Strategic Plans by aligning the County’s available resources with services to maintain fiscal stability and ensure long-term solvency, and investing in our workforce and operations by providing support services and excellent customer service to ensure continuity of operations remains at its best.
Respectfully submitted,
HELEN N. ROBBINS-MEYER
Chief Administrative Officer
ATTACHMENT(S)
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