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DATE: |
December 5, 2023 |
05 |
SUBJECT
Title
EMERGENCY SERVICES - 2023 HOMELAND SECURITY GRANT PROGRAM AND EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM GOVERNING BODY RESOLUTION (DISTRICTS: ALL)
Body
OVERVIEW
The U.S. Department of Homeland Security provides funding to the California Governor’s Office of Emergency Services (Cal OES) through the Homeland Security Grant Program which includes the State Homeland Security Program and the Urban Areas Security Initiative and the Emergency Management Performance Grant Program. The County of San Diego Office of Emergency Services (OES) is responsible for administering and distributing the State Homeland Security Grant Program funds in the region for prevention, preparedness and response efforts related to terrorism and other catastrophic events. The purpose of the State Emergency Management Performance Grants is to support comprehensive emergency management and to encourage the improvement of mitigation, preparedness, response, and recovery capabilities for all hazards.
On September 15, 2015 (3) (6), the Board of Supervisors authorized OES to apply for and accept Homeland Security Program Grants and Emergency Management Performance Grants in subsequent years. In 2023, OES submitted Fiscal Year 2023 applications to the California Governor’s Office of Emergency Services for both the Homeland Security Grant Program and the Emergency Management Performance Grant Program. OES received a notification of award on October 18, 2023, for the State Homeland Security Grant Program ($3,210,706), and on October 16, 2023, for the Emergency Management Performance Grant Program ($775,605).
This is a request to adopt a governing body resolution for the Fiscal Year 2023 State Homeland Security Program and Emergency Management Performance Grant Program which will authorize the Deputy Chief Administrative Officer, Public Safety Group, or the Director or Assistant Director of OES to execute any actions necessary for the purposes of these grants and accept grant funding in the amount of $3,986,311.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
1. Adopt a resolution entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO THE STATE HOMELAND SECURITY GRANT PROGRAM AND THE EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM.
2. Waive Board Policy B-29 (Fees, Grants and Revenue Contracts - Department Responsibility for Cost Recovery), which requires full cost recovery for grants.
3. Authorize the Director of the Office of Emergency Services, or designee, to accept grant funds in the amount of $3,210,706 for the State Homeland Security Grant Program through June 30, 2026 and $775,605 for the Emergency Management Performance Grant Program through June 30, 2025 and, authorize the Director of the Office of Emergency Services, or designee, to accept grant funds in subsequent years provided there are no material changes to the grants’ purpose, services, or funding level.
4. Authorize the Director of the Office of Emergency Services, or designee, to execute all required grant documents, including any annual extensions, amendments, and/or revisions thereto that do not materially impact or alter the services or funding level.
EQUITY IMPACT STATEMENT
The Office of Emergency Services (OES) recognizes the systemic impacts that inequitable policies may create for residents of the county of San Diego. Impacts have historically included outcomes related to racial justice and issues of belonging that may be reflected in the programs, services and resources allocated to communities. To combat terrorism and improve response to all hazards in the community more proportionately, OES will continue to take a whole community approach in emergency management and, through an equity lens, collaborate with partner agencies to implement projects and policies to address gaps in underserved areas. OES anticipates these actions will have a positive effect on all San Diego County residents and increase preparedness and resiliency in all communities across the region.
SUSTAINABILITY IMPACT STATEMENT
The proposed action to authorize the Director of the Office of Emergency Services, or designee, to accept grant funds from the State Homeland Security Grant Program and Emergency Management Performance Grant Program, along with adopting a resolution of the Board of Supervisors of the County of San Diego relating to the State Homeland Security Grant Program and Emergency Management Performance Grant, contributes to the County of San Diego’s Sustainability Goal to protect the health and wellbeing of citizens. These actions will impact the sustainability of health and wellbeing by providing emergency management planning, outreach, and equipment necessary to mitigate terrorism and all hazards across the San Diego region.
FISCAL IMPACT
Funds in the amount of $1,768,800 for the State Homeland Security Grant Program are included in the Fiscal Year (FY) 2023-24 Operational Plan for the Office of Emergency Services. The total grant award is $3,210,706. Remaining funds of $1,441,906 will be included in FY 2024-26 CAO Recommended Operational Plan for the Office of Emergency Services. The funding source is the California Governor’s Office of Emergency Services. There is no match required for the State Homeland Security Program.
Funds in the amount of $775,605 for the Emergency Management Performance Grant Program (EMPG) are included in the Fiscal Year 2023-24 Operational Plan for the Office of Emergency Services. The funding source is the California Governor’s Office of Emergency Services. There is a 100% match required for the Emergency Management Performance Grant. Funds for the match are budgeted from Office of Emergency Services General funds.
There will be no change in net General Fund cost and no additional staff years.
BUSINESS IMPACT STATEMENT
N/A
Details
ADVISORY BOARD STATEMENT
N/A
BACKGROUND
The U.S. Department of Homeland Security (DHS) provides funding to the California Governor’s Office of Emergency Services (Cal OES) through the Homeland Security Grant Program (HSGP), which includes the State Homeland Security Program (SHSP) and the Urban Areas Security Initiative (UASI), and the Emergency Management Performance Grant Program (EMPG). SHSP supports the implementation of the State Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs to prepare for acts of terrorism and other catastrophic events. In addition, the SHSP grant supports the implementation of the National Preparedness Goal, the National Incident Management System, and the National Response and Recovery Frameworks. The purpose of the EMPG grant is to provide funding to assist local governments in preparing for all hazards. Examples of activities supported by these funds include development of local Emergency Operations Plans, Continuity of Operations Planning, Emergency Management Staffing and Emergency Operations Center operating costs.
The Office of Emergency Services (OES) is responsible for administering and distributing SHSP and EMPG grant funds to jurisdictions within the county as recommended by the Unified Disaster Council which includes representatives from each of the eighteen cities and the County of San Diego. The Chair of the Board of Supervisors serves as the Chair of the Unified Disaster Council. On September 15, 2015 (3) and (6) respectively, the Board of Supervisors authorized the OES to apply for and accept HSPG and EMPG in subsequent years. The UASI is administered by the City of San Diego’s Office of Emergency Services.
In February 2023, DHS released the Fiscal Year 2023 SHSP Notice of Funding Opportunity Announcement and Supplemental Guidance for the anticipated performance period September 1, 2023, through May 31, 2026. In January 2023, OES submitted an advance application in anticipation of the official DHS Notice of Funding Opportunity to Cal OES for the Fiscal Year 2023 SHSGP. OES received a notification of award on October 18, 2023, in the amount of $3,210,706.
In February 2023, DHS also released the Fiscal Year 2023 EMPG Notice of Funding Opportunity Announcement for the anticipated performance period of July 1, 2023, through June 30, 2025. OES received a notification of award on October 16, 2023, in the amount of $775,605.
Today’s requested action would adopt a resolution authorizing the Deputy Chief Administrative Officer, Public Safety Group, or the Director or Assistant Director of OES to execute any actions necessary for the purpose of obtaining federal financial assistance provided by the DHS and sub-granted through the State of California. The governing body resolution is required as part of the application for the Fiscal Year 2023 SHSP and EMPG funding.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today’s proposed actions supports the Living Safely Initiative of the County of San Diego’s 2023-2028 Strategic Plan by providing emergency responders throughout the county with additional equipment, training, and planning to help ensure the safety of county residents by maximizing the region’s ability to prevent, respond to and recover from terrorist incidents and other man-made or natural disasters.
Respectfully submitted,
HELEN N. ROBBINS-MEYER
Chief Administrative Officer
ATTACHMENT(S)
Attachment A - A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO THE STATE HOMELAND SECURITY GRANT PROGRAM AND THE EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM