|
DATE: |
January 28, 2025 |
10 |
SUBJECT
Title
GENERAL SERVICES - APPROVAL OF FIRST AMENDMENT TO LEASE FOR THE SHERIFF’S OFFICE IMPERIAL BEACH SUBSTATION, 845 IMPERIAL BEACH BOULEVARD, AND NOTICE OF EXEMPTION (DISTRICT: 1)
Body
OVERVIEW
On July 1, 2018, the Director, Department of General Services (DGS), administratively approved a lease agreement with City of Imperial Beach for the Sheriff’s Office (Sheriff) Imperial Beach Substation. The Imperial Beach Substation has been operated by the Sheriff since 1983 through a series of leases, however, the current lease expired on June 30, 2023. The lease is currently on holdover, which has allowed the County to continue occupancy on a month-to-month basis while an amendment was negotiated.
Staff from DGS have negotiated an amendment for the Imperial Beach Sheriff Substation to extend the term of the lease. Since the proposed term length exceeds administrative authority of five years, Board of Supervisors (Board) approval of the amendment is required. Today’s request is for Board approval of the amendment.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
1. Find the proposed lease amendment for the Imperial Beach Substation is exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to State CEQA Guidelines Section 15301.
2. Approve and authorize the Director, Department of General Services, to execute the proposed lease amendment for the premises located at 845 Imperial Beach Boulevard, Imperial Beach, California.
EQUITY IMPACT STATEMENT
It is anticipated that the proposed lease amendment for the Imperial Beach Sheriff Substation will contribute positively to the communities it supports by providing resources and equitable access to law enforcement services for the City of Imperial Beach and the unincorporated communities of Bonita, Chula Vista, Lincoln Acres, Proctor Valley, San Miguel, and Otay Valley.
SUSTAINABILITY IMPACT STATEMENT
Implementing effective sustainability objectives is crucial to ensuring safe and healthy communities and contributing to the overall success of the region. The approval of this amendment supports the County’s Strategic Initiative of Sustainability to ensure the capability to respond to the immediate needs for individuals, families and the region.
FISCAL IMPACT
Funds for this request are included in the Fiscal Year 2024-25 Operational Plan in the Sheriff’s Office. If approved, this request will result in current year costs of approximately $19,178.35 in Fiscal Year 2024-25. Fiscal Year 2025-26 costs are estimated at $47,041.68 which includes a 3% rent adjustment to go into effect July 2025. Funds for the remaining term and for each option year (if exercised), will be included in future years’ operational plans for the Sheriff’s Office. The funding source is contract city revenue. There will be no change in net General Fund cost and no additional staff years.
BUSINESS IMPACT STATEMENT
N/A
Details
ADVISORY BOARD STATEMENT
N/A
BACKGROUND
The City of Imperial Beach contracts for law enforcement services with the San Diego County Sheriff’s Office (Sheriff). The Imperial Beach Substation, located at 845 Imperial Beach Boulevard, has been operated by the Sheriff since 1983 through a series of leases. On July 1, 2018, the Director, Department of General Services (DGS), administratively approved the current lease with City of Imperial Beach for the Imperial Beach Substation. The lease for approximately 2,857 square feet of space is collocated with Imperial Beach City Hall and Fire Department.
The lease expired on June 30, 2023, and there are no options to extend the term. In the process of negotiating an amendment, the need for additional time for legal reviews and negotiations were identified. The County exercised the holdover clause in the lease while mutually agreeable terms were negotiated. The holdover clause allowed the County to continue occupancy under the existing terms of the lease on a month-to-month basis. Staff from DGS have negotiated an amendment to extend the term of the lease.
Details of the proposed lease amendment are provided below:
|
LEASE PROVISION |
EXISTING LEASE |
PROPOSED LEASE AMENDMENT |
|
LESSOR |
City of Imperial Beach |
No change |
|
PREMISES |
2,857 square feet |
No change |
|
TERM |
Five years |
10 years |
|
OPTIONS TO EXTEND |
None |
(3) 5-year options |
|
RENT ADJUSTMENTS |
3% Annually |
No change |
|
EARLY TERMINATION BY COUNTY |
Yes, with 90 days advance notice |
No change |
|
UTILITIES |
County pays electricity |
No change |
|
MAINTENANCE |
Lessor pays |
No change |
|
CUSTODIAL |
County pays |
No change |
|
MONTHLY OCCUPANCY COST Rent Utilities Maintenance Custodial TOTAL OCCUPANCY COST PER MONTH |
$2,815.58 $477.26 $0 $542.83 $3,835.67 ($1.35/sq. ft.) |
$2,815.58 $477.26 $0 $542.83 $3,835.67 ($1.35/sq. ft.) |
ENVIRONMENTAL STATEMENT
The proposed lease amendment is categorically exempt from environmental review pursuant to Section 15301 of the California Environmental Quality Act Guidelines because it involves a lease amendment to extend the use of an existing facility with negligible or no expansion of the existing use.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today’s proposed action supports the Community Initiative in the County of San Diego’s 2025-2030 Strategic Plan by providing services that support safe communities.
Respectfully submitted,
ebony n. shelton
Chief Administrative Officer
ATTACHMENT
Attachment A - Notice of Exemption