SUBJECT
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SHERIFF - REQUEST FOR SINGLE SOURCE PROCUREMENT OF CALIFORNIA IDENTIFICATION SYSTEM EQUIPMENT (DISTRICTS: ALL)
Body
OVERVIEW
The California Identification System/Remote Access Network (Cal-ID/RAN) is a statewide system that provides local law enforcement agencies with direct access to local, state, and federal automated fingerprint, palm print, photo systems and databases. This statewide system allows for the rapid identification of persons booked into detention facilities and latent prints lifted from crime scenes. The Sheriff’s Office serves as San Diego County’s CAL-ID/RAN administrator.
Livescans are a critical component of the Cal-ID/RAN system as they are biometric acquisition and identification devices that capture fingerprints and palm prints and electronically transmit those images to be stored in our local, state, and federal fingerprint databases. On February 11, 2020 (4), the Board of Supervisors authorized the Sheriff’s Office to purchase upgraded livescan devices. The current contract for livescan devices with Idemia Identity & Security USA LLC (Idemia) started on July 27, 2020, and will expire on July 28, 2025. Today’s action requests the County of San Diego Board of Supervisors to authorize a contract extension for the continued service model plan with Idemia. A single source procurement is precluded from competition based on standardization as Cal-ID/RAN has operated the same Idemia livescan equipment since 2020. Idemia is the exclusive manufacturer, owner, and provider of their livescan hardware, software, and related services. No other service provider is authorized to modify or update Idemia’s proprietary system. Furthermore, Idemia’s livescans are tightly integrated with the Automated Fingerprint Identification System (AFIS) which requires absolute compatibility for the integration.
RECOMMENDATION
SHERIFF
In accordance with Board Policy A-87, Competitive Procurement, approve and authorize the Director of Department of Purchasing and Contracting to enter into negotiations with Idemia Identity & Security USA LLC, and, subject to successful negotiations and determination of a fair and reasonable price, award a contract extension for a continued service model plan for livescan equipment for a term of one year, with two one-year option periods, and an additional six-month extension, if needed, and to amend the contract as needed to reflect changes to services and funding, subject to the approval of the Sheriff.
EQUITY IMPACT STATEMENT
Identification of people convicted of crimes is crucial in the criminal justice process to deliver accountability and bring justice and healing to victims. Continuing the contract with Idemia Identity & Security USA LLC for the use of livescan devices ensures consistency and that the highest quality service is provided to the residents and law enforcement agencies of San Diego County.
SUSTAINABILITY IMPACT STATEMENT
Today’s action to authorize the contract extension for continuing a service model plan with Idemia Identity & Security USA LLC supports the County of San Diego’s Sustainability Goal of providing just and equitable access for victims of crimes and those that may have wrongfully been accused in a crime. The Cal-ID/RAN system requires reliable livescan devices for accurate identification and is a critical component of serving justice and holding the responsible parties accountable for their actions.
FISCAL IMPACT
Funds for the request to extend the contract with Idemia for the continued service model plan for livescan devices are included in the Fiscal Year 2025-27 CAO Recommended Operational Plan in the Sheriff’s Office. If approved, this request will result in an estimated annual cost of $528,836 with a maximum of three years, and an additional six-month extension, if needed, for a total cost of $1,850,926. The funding source is the Sheriff Fingerprint ID Trust Fund, which is funded with vehicle registration fees. Subsequent year costs and revenue will be included in future Operational Plans for the Sheriff's Office. There will be no change in net General Fund cost and no additional staff years.
BUSINESS IMPACT STATEMENT
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Details
ADVISORY BOARD STATEMENT
The San Diego County California Identification System/Remote Access Network (Cal-ID/RAN) Board is the regional policy and advisory board responsible for making recommendations to the Board of Supervisors regarding the use of Cal-ID/RAN funds. The Cal-ID/RAN Board is comprised of seven members including a member of the Board of Supervisors, the Sheriff, the District Attorney, two police chiefs, a mayor, and a member-at-large. On May 5, 2025, the Cal-ID/RAN Board authorized the use of Vehicle Code revenue to fund the continued service model plan with Idemia Identity & Security USA LLC for livescan devices, with funding from the Sheriff’s Fingerprint ID Trust Fund.
BACKGROUND
The California Identification System (Cal-ID) is the automated system maintained by the California Department of Justice (DOJ) for retaining fingerprint files and identifying latent fingerprints. Remote Access Network (RAN) is the uniform statewide network of equipment and procedures allowing local law enforcement agencies direct access to the Cal-ID system. It provides local law enforcement agencies with direct access to local, state, and federal automated fingerprint, palm print, photo systems and databases. This statewide system allows for the rapid identification of persons booked into detention facilities and latent prints lifted from crime scenes.
Cal-ID/RAN has received services from Idemia Identity & Security USA LLC (Idemia) for the operation of livescan equipment following the Board of Supervisors’ approval to procure the equipment on February 11, 2020 (4). Idemia has been a reliable provider, offering livescan technology and is the exclusive manufacturer, owner, and provider of their livescan hardware, software, and related services. No other service provider is authorized to modify or update Idemia’s proprietary system that is integrated into our Automated Fingerprint Identification System (AFIS). The AFIS has been in operation since 2011 and is nearing end-of-life. Maintaining integration between the two systems is critical as they integrate directly with the DOJ and FBI. Disruption to the systems’ interoperability would cause significant detriment to the identification processes for the San Diego region. Based on Board Policy A-87.1.D.5, competition is precluded because standardization will be beneficial for maintenance, repair, training, and interoperability. This request is to extend our current Idemia livescan service contract which expires on July 28, 2025. During the renewal period, the Sheriff’s Office will procure a new AFIS system via Request for Proposal (RFP), which received Board Approval on April 8, 2025 (4). The Idemia livescan renewal will bridge the gap between the current end-of-life AFIS and the implementation of a new AFIS system.
The livescan devices are funded by the Sheriff Fingerprint ID Trust Fund which comes from the collection of a $1 fee for every vehicle registered in San Diego County by the Department of Motor Vehicles, as provided for under Vehicle Code (VC) Section 9250.19. On February 21, 2014, California Assembly Bill 2393 (AB2393) amended VC 9250.19 and authorized a county that has already adopted the resolution to impose the $1 fee, to increase that fee to $2 for vehicle registrations in the same manner that it imposed the initial $1 fee. On October 5, 2021 (6), the County of San Diego Board of Supervisors authorized to increase the fee to $2 for a period of five years ending in 2027 by adopting Resolution No. 21-156. The funds collected pursuant to AB2393 continue to support the San Diego County Cal-ID program to provide automated mobile and fixed location fingerprint identification to benefit all law enforcement agencies in San Diego County.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today’s proposed action supports the Equity and Justice Strategic Initiatives of the County of San Diego 2025-2030 Strategic Plan and aligns with the objective of ensuring a fair and equitable justice system that supports and provides services for victims by aiding in the identification and subsequent apprehension of individuals engaging in criminal behavior, resulting in a safer community.
Respectfully submitted,
KElly A. MaRTINEZ
Sheriff
ATTACHMENT(S)
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