SUBJECT
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SHERIFF’S OFFICE LAW ENFORCEMENT AGREEMENT WITH THE STATE OF CALIFORNIA’S 22ND DISTRICT AGRICULTURAL ASSOCIATION (DISTRICT: 3)
Body
OVERVIEW
On May 4, 2021 (08), the Board of Supervisors (Board) authorized the execution of a four-year agreement with the State of California’s 22nd District Agricultural Association (District) for law enforcement and traffic control services to be provided by the Sheriff’s Office for the period of July 2, 2021, through May 31, 2025. The District manages and operates the Del Mar Fairgrounds on behalf of the State of California, and hosts events such as the San Diego County Fair and other interim events.
Today’s action requests that the Board approve the execution of a new agreement between the County of San Diego and the State of California’s 22nd District Agricultural Association, for the period of June 1, 2025, through May 31, 2030. This item also requests to waive Board Policy B-29, Fees, Grants, and Revenue Contracts Department Responsibility for Cost Recovery which requires prior approval of the submission of grants and revenue applications requirement of docketing Revenue Contracts with the Board at least 60 days prior to effective date of the contract. Negotiations between the Sheriff and the District were not concluded in time to meet the 60-day requirement.
RECOMMENDATION(S)
SHERIFF
1. Approve and authorize the Clerk of the Board to accept and execute, upon receipt, an agreement with the State of California’s 22nd District Agricultural Association for the period of June 1, 2025, through May 31, 2030, for an estimated amount of $2,871,369 for law enforcement and traffic control services for the San Diego County Fair and other interim events at the Del Mar Fairgrounds.
2. Authorize the Sheriff to execute all required contract documents, including any extensions, amendments, and/or revisions thereto that do not materially impact either the program or funding level.
3. Waive Board Policy B-29, Fees, Grants, Revenue Contracts - Department Responsibility for Cost Recovery that requires docketing revenue contracts with the Board at least 60 days prior to effective date of contract.
EQUITY IMPACT STATEMENT
With approval to execute the agreement with the State of California’s 22nd District Agricultural District, the Sheriff’s Office will be able to provide law enforcement services that aim to protect everyone’s human right to life, liberty, and security of person and property. Additionally, the agreement is for traffic control, and this will ensure that the residents of the communities are not impacted as they carry out their daily lives while the events being held at the Del Mar Fairgrounds.
SUSTAINABILITY IMPACT STATEMENT
This negotiated agreement is for staffing and equipment necessary to provide the highest level of public safety service to individuals that attend events at the Del Mar Fairgrounds. Funding necessary staffing ensures that the workload of responding to calls for service, investigating crimes, assisting the community, and the multitude of support efforts is covered during these events which furthers the County’s Sustainability Goals of Equity and Justice.
FISCAL IMPACT
Funds for this request are included in the Fiscal Year 2024-25 Operational Plan in the Sheriff’s Office. If approved, this request will result in current year estimated costs and revenue of $165,495 and an estimated $2,705,874 over the remaining term of the five-year agreement from July 1, 2025 through May 31, 2030. The funding source is revenue from the State of California’s 22nd District Agricultural Association (District). Subsequent year costs and revenues will be included in future year Operational Plans for the Sheriff’s Office and will be adjusted, as necessary, based on negotiated labor agreements and other adjustments or service level changes. The District will reimburse the Sheriff’s Office for all actual costs. There will be no change in net General Fund cost and no additional staff years.
BUSINESS IMPACT STATEMENT
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Details
ADVISORY BOARD STATEMENT
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BACKGROUND
The State of California’s 22nd District Agricultural Association District (District) manages and operates the Del Mar Fairgrounds on behalf of the State of California, and hosts events such as the San Diego County Fair and other interim events. Since March 7, 1978, the Sheriff’s Office has provided law enforcement, security, and traffic control services for activities at the Del Mar Fairgrounds sponsored by the District through an agreement. The agreement reimburses all the overtime costs and equipment incurred by Sheriff’s deputies and supervisors. This arrangement has been of mutual benefit to the County of San Diego and the District. The San Diego County Fair and various events held at the Del Mar Fairgrounds run for short periods of time. Contracting with the County of San Diego is more economical to the State of California than deployment of its own police resources.
On May 4, 2021 (08), the Board of Supervisors approved a four-year agreement between the District and the Sheriff’s Office to provide law enforcement, security, and traffic control services. The District desires to execute a new agreement. This request is for approval to execute a new agreement for the period of June 1, 2025, through May 31, 2030. This is also a request to waive Board Policy B-29, Fees, Grants, and Revenue Contracts Department Responsibility for Cost Recovery which requires prior approval of the submission of grants and revenue applications requirement of docketing Revenue Contracts with the Board at least 60 days prior to effective date of the contract. Negotiations between the Sheriff and the District were not concluded in time to meet the 60-day requirement.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today’s proposed actions support the Community (Safety and Partnership) Initiative of the County of San Diego’s 2025-2030 Strategic Plan by providing law enforcement services through an agreement with the 22nd District Agricultural Association, helping ensure a safer environment in and around the Del Mar Fairgrounds.
Respectfully submitted,
kELLY A. mARTINEZ
Sheriff
ATTACHMENT(S)
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