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DATE: |
December 10, 2024 |
03 |
SUBJECT
Title
SHERIFF - REGIONAL COMMUNICATIONS SYSTEM CUSTOMER REVENUE AGREEMENT WITH SAN DIEGO METROPOLITAN TRANSIT SYSTEM (DISTRICTS: ALL)
Body
OVERVIEW
On February 26, 2016, the County of San Diego Clerk of the Board approved the San Diego County - Imperial County Regional Communications System (RCS) customer service agreement for wireless radio communications for the San Diego Metropolitan Transit System (MTS), previously called Metropolitan Transit Development Board, in accordance with County Administrative Code Section 123 for Revenue Contracts Not Exceeding $250,000 annually. Since then, MTS has requested new agreements to continue the wireless radio communication service and increase the number of radios used by the system. The current agreement has a maximum limit of 245 radios on the RCS system. To meet current and future operational needs, MTS is requesting to increase the limit from 245 to 375 radios, which will cause the contract to surpass the $250,000 revenue limit per Administrative Code Section 123.
Today's actions request the Board of Supervisors (Board) to approve a new revenue agreement between the County of San Diego, through the Sheriff's Office, and the Metropolitan Transit System for wireless radio communications for the period January 1, 2025 through June 30, 2026. A waiver of Board Policy B-29 is requested as today's action is not at least 60 days prior to the effective date of the contract.
RECOMMENDATION(S)
CHIEF ADMINISTRATIVE OFFICER
1. Approve and authorize the Clerk of the Board of Supervisors to sign, upon receipt, the "San Diego County - Imperial County Regional Communications System Customer Agreement" with San Diego Metropolitan Transit System for the estimated total amount of $531,473 for the period January 1, 2025 through June 30, 2026.
2. Authorize the Sheriff to sign all extensions, amendments, and/or revisions thereto that do not materially impact either the program or funding level.
3. Waive Board Policy B-29, Fees, Grants, Revenue Contracts - Department Responsibility for Cost Recovery that requires docketing Revenue Contracts with the Board at least 60 days prior to the effective date of the contract.
EQUITY IMPACT STATEMENT
San Diego County - Imperial County Regional Communications System (RCS) radio network serves the majority of public safety (law enforcement and fire) and public service (transportation and schools) users in the San Diego region. Approving the RCS agreement with the San Diego Metropolitan Transit System (MTS) ensures equitable access to quality and uninterrupted services delivered to the MTS and its regional customers. By having quality and uninterrupted radio communication services, the MTS is able to continue operations and provide transportation services to people in San Diego County who rely on the MTS to get to work, school, and complete other necessary visits. Customers of MTS include members of our BIPOC communities who rely on MTS as their only mode of transportation so, ensuring continuity of operation is critical.
SUSTAINABILITY IMPACT STATEMENT
Approving the Regional Communications System (RCS) agreement with the San Diego Metropolitan Transit System (MTS) furthers the County's Sustainability Goals of providing just and equitable access to programs and services and protecting the health and well-being of residents as they utilize MTS for their transportation. Radio capability is critical for public safety across the MTS system.
FISCAL IMPACT
Funds in the amount of $229,526 are included in the Fiscal Year 2024-25 Operational Plan for the Sheriff's Office. If approved, this request will result in additional cost and revenue of $60,895 in the current fiscal year. The funding source is revenue from San Diego Metropolitan Transit System. Subsequent year costs and revenue for the remaining contract term, estimated at $355,815, will be included in future year Operational Plans for the Sheriff's Office. There will be no change in net General Fund cost and no additional staff years.
BUSINESS IMPACT STATEMENT
N/A
Details
ADVISORY BOARD STATEMENT
On October 9, 2024, the Regional Communications System Board of Directors recommended approval of San Diego Metropolitan Transit System's request to increase their current radio limit from 245 to 375 radios.
BACKGROUND
The San Diego Metropolitan Transit System (MTS), previously known as the Metropolitan Transit Development Board, is an existing customer of the Regional Communications System (RCS). On February 26, 2016, the County of San Diego Clerk of the Board approved the "San Diego - Imperial County Regional Communications System Customer Service Agreement" with MTS to provide a wireless radio communications network for the period April 1, 2016 through March 31, 2021. The current agreement has been extended until June 30, 2026.
The current revenue agreement with MTS was approved in accordance with County Administrative Code Section 123 for Revenue Contracts Not Exceeding $250,000. MTS has reached its maximum radio limit of 245 and requires an additional 130 radios on the RCS to support their current and future operations for the next few years. This increase will cause the agreement to surpass the $250,000 annual revenue limit per County Administrative Code Section 123. MTS will pay for the actual number of radios on the system, up to the contract amount.
Today's actions request the Board of Supervisors (Board) to approve the execution of a new revenue agreement between the County of San Diego, through the Sheriff's Office, and the Metropolitan Transit System, for wireless radio communications for the period January 1, 2025 through June 30, 2026. On October 23, 2024, MTS Board signed the RCS Agreement and requests that the new contract start on January 1, 2025. A waiver of Board Policy B-29 is requested as today's action is not at least 60 days prior to the effective date of the contract.
LINKAGE TO THE COUNTY OF SAN DIEGO STRATEGIC PLAN
Today's proposed actions to execute a new revenue agreement with San Diego Metropolitan Transit System support the County of San Diego's 2024-2029 Strategic Plan Initiatives of Community (Safety) accomplished in partnership with the Regional Communications System, which allows for increased inter-operability among numerous public safety agencies within the San Diego region to support their ability to respond to events, emergencies, and disasters, thereby strengthening county-wide efforts to provide safety for all communities.
Respectfully submitted,
KELLY A. MARTINEZ
Sheriff
ATTACHMENT(S)
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